Privacy Policy

Privacy Policy for Association of Dog Boarders 

Dec 2018 

What personal data does Association of Dog Boarders collect? 

The data we routinely collect includes members’ names, addresses, email addresses, and other contact details. We collect this data directly from our members when they join the club. For some of our members we may have additional information such as qualifications, LA licence details and/or other relevant information.  

Your business and licence details are displayed on our members list page. 

What is this personal data used for? 

We use members’ data for the administration of your membership; the communication of information; the updating of a directory; and the organisation of meetings/ events. 

Who is your data shared with? 

Your membership data is published on the directory, of which you become a member when you join Association of Dog Boarders.  

Your personal data is not passed on by us to any other organisation. 

Where does this data come from? 

Data for most of our members comes from them when they join Association of Dog Boarders. 

How is your data stored? 

This information is mainly stored in digital form on computers. Any information that is stored remotely is stored in compliance with the GDPR (General Data Protection Regulation).  

Who is responsible for ensuring compliance with the relevant laws and regulations? 

Under the GDPR we do not have a statutory requirement to have a Data Protection Officer. 

The association has decided to appoint a Data Protection Officer (DPO) who will inform and advise the association about their obligations to comply with the GDPR and other data protection laws. The DPO will be the first point of contact for supervisory authorities and for members whose data is processed. 

The DPO will also monitor compliance with the GDPR and other data protection laws. 

Who has access to your data? 

Members of the committee of Association of Dog Boarders have access to members’ data in order for them to carry out their legitimate tasks for the association.  

Members of Association of Dog Boarders may be given access to data for specific tasks, such as sending mailings. They are not free to use it for any other purpose. 

What is the legal basis for collecting this data? 

Association of Dog Boarders collects personal data that is necessary for the purposes of its legitimate interests as a membership organisation. 

For some data, such as that relating to financial matters, the basis for its collection and retention is to comply with our legal obligations. 

How you can check what data we have about you? 

If you want to see the basic membership data we hold about you, you should contact the Data Protection Officer at dpo@association0fdogboarders.co.uk 

You can contact us with a “Subject Access Request” if you want to ask us to provide you with any other information we hold about you. If you are interested in any particular aspects, specifying them will help us to provide you with what you need quickly and efficiently. We are required to provide this to you within one month. 

There is not usually a fee for this, though we can charge a reasonable fee based on the administrative cost of providing the information if a request is manifestly unfounded or excessive, or for requests for further copies of the same information. 

Does Association of Dog Boarders collect any “special” data? 

The GDPR refers to sensitive personal data as “special categories of personal data”. 

We do not record any such special data. 

How can you ask for data to be removed, limited or corrected? 

There are various ways in which you can limit how your data is used. 

  • You could maintain your membership with limited contact details. However, we do need to have at least one method of contacting you. You could for example simply maintain an up-to-date email address, but of course this would limit what we are able to provide you with in the way of written information, so you would not be able to get any benefits that require a mailing address. 
  • You do not need to provide us with your date of birth. 
  • You may choose not to receive information emails from Association of Dog Boarders (we do not send any out on behalf of other organisations). 
  • Any of these options can be implemented for your club membership by contacting the Data Protection Officer at dpo@associationofdogboarders.co.uk 

How long we keep your data for, and why? 

We normally keep members’ data after they resign or their membership lapses in case they later wish to re-join. However, we will delete any former members’ contact details entirely on request. 

Since underlying statistical data, like geographical areas and services provided, continues to be necessary in relation to the purpose for which it was originally collected and processed, this information is not deleted by Association of Dog Boarders. 

Other data, such as that relating to accounting or personnel matters, is kept for the legally required period. 

What happens if a member dies? 

We normally keep members’ information after they die. If requested by their next-of-kin to delete it we will do so on the same basis as when requested to remove data by a former member.